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4 Reasons to use a Virtual Office

Business is changing. The way people work is changing. Thanks to technology, today’s entrepreneurs and workforces are mobile, on-the-go and flexible, driving a demand for virtual offices.

Modern virtual offices provide a range of amenities such as mail forwarding, call answering and administrative services, along with office, training, meeting, boardroom or conference rooms, furnished and fitted with the latest technology, and available on an hourly, daily, weekly or monthly basis.  

Virtual offices offer cost-effective and flexible solutions for start-ups, small businesses, travelling professionals, companies exploring business opportunities in new areas and businesses that are downsizing or looking for temporary space while, for example, renovating.  

The demand for virtual offices is particularly strong in growing cities, such as East London in the Eastern Cape where growth and infrastructure development of the region is taking place. Having a virtual office infrastructure in place, helps create real value for businesses contributing towards the development of the Eastern Cape, by providing them with a platform to be productive.

“Virtual offices are enablers connecting businesses. They create space for companies to set up systems away from their own offices and provide them with space and resources that allow for maximum productivity without the capital costs” says Sibongile Booi, founder & MD of Second Office. ““Without a professional space to function, it is impossible to conduct quality work and it is for this reason, that Second Office, is one of the drivers of development in the province,” concludes Booi.

Here are four top reasons why using a virtual office makes excellent business sense.

1) Cost Savings
Finding and paying for additional office space is expensive and the resources can often be better utilised in other areas of the business. Virtual office services reduce overheads while maintaining professionalism, by providing not only furnished office and meeting facilities but also professional administration services on an ‘as-needed’ basis, containing costs of rentals, utilities, furniture, equipment and staff.  

2) Risk-free growth
A virtual office allows for low-cost expansion with no long-term commitments. A company can control investment risk while expanding into new areas, testing new waters and branching out into new markets to grow their business, without the risk and cost of setting up an office. Co-working or shared services is also a viable option for start-ups and national companies.  

3) Virtual Assistant
A receptionist answering calls professionally, forwarding calls to you directly or taking messages when you are unavailable, creates a professional impression. A virtual assistant helps manage your administration, so you can run your business, without the labour issues that apply to traditional staff.  

4) Flexibility
A virtual office provides immense flexibility, with office or meeting space and/or administrative assistance ‘on demand’ and ‘as needed’. Choose only the services you require, for the period of time you need it.    



Workstyle meets lifestyle

Our on-the-move, always-connected and dynamic modern lifestyle is meeting its match in a rapidly growing new workstyle. Today’s entrepreneurs and workforces need to be mobile, agile, on-the-go and flexible to explore business opportunities in new areas, rapidly establish a business presence in new territories and conduct business professionally while travelling, expanding, relocating or establishing new offices.   

This evolution is driving the rapidly growing use of virtual offices that facilitate this new workstyle. This is because virtual offices deliver cost-effective and flexible solutions for start-ups, small businesses, travelling professionals, and companies that are exploring new areas, expanding, relocating, renovating or looking for temporary or additional space.

Modern virtual offices provide premium office, training, meeting, boardroom or conference rooms, furnished and fitted with the latest technology, as well as a range of amenities such as mail forwarding, call answering and administrative services delivered by professional staff, on highly flexible hourly, daily, weekly or monthly terms.  

As such, using a virtual office makes excellent business sense.  

A virtual office allows for low-cost presence or expansion without a long-term commitment. A business or executive can explore and expand into new areas immediately from a well-equipped and professionally staffed virtual office, without the risk, hassle, time and cost of finding, furnishing, equipping and staffing the office. These resources can then be more productively utilised in other areas of the business, while still enjoying all the benefits of having professional meeting space and office environment on-demand for conducting business, with all the necessary office resources and services to boost productivity and speak to your professionalism.  

In 2011, entrepreneur Sibongile Booi established Second Office in the business hub of Vincent, East London to service the needs of the forward-thinking companies and individuals who recognise the benefits of having a fully-functioning, fully-serviced work environment to conduct business as normal when on-the-move.  

These benefits include having a modern, well-furnished and fully-serviced up-market workspace which makes for a great first impression and sets the tone for positive and professional interactions with potential and existing clients and business associates. In addition, it provides access to premium resources including top-of-the-line networks, presentation facilities, telecom conferencing equipment, printers and other office equipment as well as professional administrative staff taking your calls, running your errands, and fulfilling other secretarial requirements. Another major benefit includes tailor-made solutions and packages including shorter-term leases, month-to-month plans or hour-to-hour solutions.

“You run your business, we run your office,” says Booi. “This allows you can focus on the things that will grow your business and move you closer to the success you are striving towards.”
Virtual business spaces that are professionally equipped and furnished, while also providing support services, are where today’s workstyle meets a dynamic, contemporary lifestyle. It offers a real solution for the realities of the modern business world with on-demand, flexible and affordable access to professional office space with the essential administrative support that creates a seamless and hassle-free business environment conducive to success.  

For more information visit Second Office at 6 Donald Road, Vincent or call +27 43 704 6400 for flexible solutions.